RENTAL SCREENING & PROCEDURES

FIRST RENT Property Management does not discriminate based on: race, color, religion, marital status, national origin, sex, sexual orientation, familial status, disability, source of income, age, ancestry, citizenship, gender identity and gender expression, genetic information, immigration status, primary language, and any other arbitrary basis (for example, Occupation or Veteran Status). We comply with all federal, state and local laws concerning Fair Housing.

  • The application is for possession or responsibility of rent within two weeks, unless otherwise stated during showing, after the unit has been cleaned and prepared for the new residents.
  • For any questions and further clarification regarding these requirements, please email us at [email protected]

Our Screening Process

  1. Applicants must meet our guideline requirements.
  2. We will check your credit history, rental references, verify employment, and conduct a nationwide criminal background check, to make sure that our rental criteria are met.
  3. This process may take 1 – 3 business days, depending on the availability of references. We will contact you via the listed email address as soon as a decision has been made. If the application is denied, please refer to the “Denial Policy” below.
  4. In the event of multiple equally qualified applicants, the first applicant that meets our criteria will have the first option. See the Rental Application Guidelines below for more specific information on the application process.

General Requirements

  1. Applicants must view the exterior and interior of the property or sign a “Sight Unseen” agreement before applying.
  2. All applicant – 18 years of age and older – must complete a separate application and pay the $44.00 non-refundable application fee.
  3. After application has been approved, we require a non-refundable holding deposit equal to ½ of one months rent. This deposit is required within 48 hours after your notice of approval. This holding deposit is NON-REFUNDABLE if you do not take possession of the rental home on the date stated in the rental agreement, or decides that you no longer want to rent the home. The holding deposit may be paid via online payment, bank transfer, deposit funds into a ‘deposit only account’ at your local Wells Fargo Bank or certified funds (cashier’s check or money order) made payable to FIRST RENT Property Management. Cash or personal checks will only be accepted at Wells Fargo Banks for this holding deposit.
  4. The applicant understands that once the application has been approved, and holding deposit has been paid, all advertising and showing of the property will cease, and the property is held for the approved applicant. All other potential applicants will be turned away. Reminder, the holding deposit will become a part of the refundable security deposit once possession of the home is accepted. The security deposit is then refundable at the completion of the lease and once the tenants have moved out.
  5. Tenants are required to have renters insurance listing the property owners and FIRST RENT as additional insured.

Rental Requirements

  1. One year of verifiable rental or mortgage history from a current (non-family) third party is required.
  2. Eviction-free rental history is required.
  3. Rental history reflecting past due rent or an outstanding balance will be denied.
  4. If a landlord gives a negative reference or refuses to give a reference, the application will be denied.
  5. Three (3) or more 72 hour notices within a period of one year will result in a denial.
  6. Three (3) or more NSF checks within a period of one year will result in a denial.
  7. Three (3) or more late payments within a period of one year will result in a denial.
  8. Rental history demonstrating noise or other documented complaints will result in a denial when the landlord would not re-rent.
  9. Proper notice (typically 30 days) to vacate must have been given to previous landlord.

Income Requirements

  1. Gross monthly household income (before taxes) must equal two and one-half times the stated monthly rent. If monthly income does not equal 2.5 times the stated monthly rent, a qualified co-signer will be required.
  2. Your total monthly obligations must not exceed 80% of your income.
  3. You must be able to prove at least one year of employment immediately preceding the date of your application.
  4. The following are acceptable proof of income:
  • Currently employed
    – Copy of most recent monthly and year-to-date earnings statement.
  • Newly hired / job transfer
    – A letter of hire and salary from employer is required.
  • Self-employed
    – Copy of last year’s IRS Tax Return that includes Schedule C and a copy of current Profit and Loss Statement.
  • Other income
    – Legal document such as court order for child support, or government document verifying social security or welfare.

Credit Requirements

All information showing on the credit report is subject to verification, including previous address and place of employment. Some items that are looked at are:

  • late payments
  • tax liens
  • charge-offs
  • repossessions
  • judgments
  • discharged bankruptcies.

Any applicant who has an open bankruptcy will automatically be denied; however, with applicants that have poor credit caused by a foreclosure of their home and medical expenses may be accepted per final owner approval. FICO scores under 681 will either require a co-signer and/or additional deposit. A qualified co-signer must have a FICO score of no less than 681.

Credit Score Policy: In order to determine credit-worthiness, the applicant’s FICO score will be obtained. Approval or denial of credit history will be based on the following criteria*:

Good Credit: 681+ Approval at advertised deposit amount
Acceptable Credit: 621-680 Approval at advertised deposit amount plus an additional deposit equal to 1/2 month rent.
Marginal Credit: 590-620 Approval at advertised deposit amount plus an additional deposit equal to 1 month rent
Unacceptable Credit: < 589 Application will be denied

*FIRST RENT reserves the right to consider exceptions to the credit score policy in cases of medical bankruptcy and/or extraordinary circumstances.

Criminal

Application will be denied for any felony conviction within less than 5 years from release. Felony convictions can be cause for denial; however, per Federal regulations, drug and alcohol use felonies can be waived with proper documentation. Regardless of conviction date, no applicant with a felony conviction for an act of violence, sex crime, or illegal manufacturing or distribution of drugs will be accepted.

Denial Policy

  1. If your application is denied due to negative and adverse information being reported, you should contact:

Western Reporting Background Screening Services
1787 E, Fort Union Blvd, Suite107
Salt Lake City, UT 84121
800-466-1996

  1. If application denial is credit-related, contact the credit reporting agency listed on the denial letter in order to:
  • Identify who is reporting unfavorable information
  • Request a correction if the information being reported is incorrect.

Disabled Accessibility Statement

FIRST RENT property management allows existing premises to be modified at the full and complete expense of the disabled person, if the disabled person agrees to restore the premises (per Fair Housing guidelines), at their own expense to the premodified condition. We require:

  • The applicant to seek the landlord’s written approval before making the modifications
  • Reasonable assurances (in writing) that the work will be performed in a workmanlike manner
  • Reasonable details regarding the extent of the work to be done
  • Names of the qualified contractors that will be used
  • Appropriate building permits and the required licenses must be made available for inspection by the landlord
  • A deposit for the restoration may be required.

Pet Policies

If pets are negotiable at the subject property, tenants are required to sign a separate “Pet Lease Addendum” which contains our restriction relating to pets. A complete copy of our “Pet Lease Agreement” is available for review. If you are accepted, you will be required to pay an additional deposit, which is refundable at the conclusion of the tenancy. A monthly “pet rent” premium may also be charged.

Rental Application Guidelines

Understanding and agreeing to the above, we require you (each adult) to provide the following information in order to begin the application process:

  • APPLICATION FOR RENTAL – This application form must be filled out completely, then signed and dated.
  • PAY STUBS – Submit copies of your two most recent pay stubs.
  • W-2 or TAX RETURNS – Attach a copy of the last two year’s W-2 or Federal Income Tax Returns.
  • BANK STATEMENT – Submit copies of your two most recent month’s bank statements, both personal and business.
  • IDENTIFICATION – Submit two forms of identification (each adult). One must be photo identification.

Failure to provide any requested information would deem the application incomplete, then therefore rejected. Applications fees are NOT refundable on rejected incomplete applications.

Renters Insurance

  • News reports of apartment fires often include tragic stories of renters who have lost everything because they weren’t insured. Your landlord does not provide insurance for your personal property. Having all your personal possessions destroyed in a fire, or other insurable event, without coverage, is a tragedy that does not have to happen!
  • To protect your belongings, you should consider purchasing Renter’s Insurance, also known as “tenant’s insurance.” The renter’s policy may be used to provide coverage for your personal belongings located in the property that you occupy. Coverage is also provided for loss of use, personal liability protection and medical payments to others.
  • Nothing is worse than getting a call from a tenant asking for reimbursement for their personal belongings (clothes, furniture or groceries), after a power outage, flood or fire.
  • Another thing to consider: renters insurance may cover the cost of temporary housing in the event your home should become inhabitable.

For more information about Renters Insurance, click on the link below:


Our Service Areas

San Diego:

  • Property Manager – San Diego
  • Property Manager – La Jolla, CA
  • Property Manager – Torrey Pines, CA
  • Property Manager – Del Mar, CA
  • Property Manager – Solana Beach, CA
  • Property Manager – Rancho Santa Fe, CA
  • Property Manager – Cardiff, CA
  • Property Manager – Encinitas, CA
  • Property Manager – Carlsbad, CA
  • Property Manager – Oceanside, CA
  • Property Manager – Vista, CA
  • Property Manager – Escondido, CA
  • Property Manager – Poway, CA
  • Property Manager – Point Loma, CA
  • Property Manager – Coronado, CA
Orange County:

  • Property Manager – Orange County
  • Property Manager – Laguna Niguel, CA
  • Property Manager – Laguna Beach, CA
  • Property Manager – Mission Viejo, CA
  • Property Manager – Aliso Viejo, CA
  • Property Manager – Laguna Hills, CA
  • Property Manager – Laguna Woods, CA
  • Property Manager – Dana Point, CA
  • Property Manager – San Juan Capistrano, CA
  • Property Manager – San Clemente, CA
  • Property Manager – Lake Forest, CA
  • Property Manager – Irvine, CA
  • Property Manager – Costa Mesa, CA
  • Property Manager – Newport Beach, CA
  • Property Manager – Rancho Santa Margarita, CA
* Now serving all of Los Angeles.